This article explains practical guidelines to follow when you want to take a photo of a receipt, to ensure the submission process runs smoothly.
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Best Practice in Submitting Your Reimbursement Document
When you submit Reimbursement requests, first thing first, you have to snap and submit your receipts. Hassle free, you can submit it anywhere and anytime, using your Jack App or Jack Portal, and our system will do data entry automatically using Optical Character Recognition (OCR) technology. The quality of your document is very important to take care to ensure that the OCR is working properly. We will give practical guidelines for you to follow to submit your receipts easily.
Scanned Receipt Works Great
Scanning a receipt works exceptionally well for Optical Character Recognition (OCR) to accurately read and extract information. When a receipt is scanned, the OCR technology can analyze the printed text, numbers, and other relevant details on the document. The clean and structured format of a receipt, with sections such as vendor name, purchase date, and total amount, enables OCR to swiftly identify and extract the necessary data.
This reliable scanning process enhances the accuracy and efficiency of OCR in precisely interpreting and processing receipt information, making it an excellent method for capturing and utilizing receipt data.
Taking a Photo Can be Effective, but It Requires Some Attention to Ensure Quality
To ensure that the quality of a receipt photo is good enough for Optical Character Recognition (OCR) to read, follow these step-by-step instructions:
Find a well-lit area: Choose a location with ample lighting to avoid shadows or glare on the receipt. Natural daylight or evenly distributed artificial light is preferable.
Align the receipt: Position the receipt flat on a clean surface, making sure it is fully visible and not crumpled or folded. Smooth out any wrinkles or creases to ensure clarity.
Fill the frame: Frame the receipt in the camera viewfinder or on your smartphone screen, ensuring that all the text and details are captured within the frame. Avoid excessive empty space around the receipt.
Focus on the receipt: Tap on the receipt area displayed on your device's screen to focus the camera properly. This will help maintain sharpness and clarity in the photo.
Review the photos: After capturing the images, review them on your device's screen. Ensure that the text and details on the receipt are legible and there are no blurriness or distortions.
Retake if necessary: If any photo appears blurry, unreadable, or of poor quality, retake the photo following the previous steps to improve the image.
By following these steps, you can maximize the quality of the receipt photo, increasing the chances of successful OCR reading and accurate extraction of the relevant information.
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